New member and group management experience

Starting February 26, 2025, we will roll out a new experience for the Members tab and a new Groups tab under workspace settings. This change allows you to directly invite users outside of Labelbox to your projects and provides more options to manage workspace or project members.

Members

While the existing Members tab only allows you to invite users to a workspace without any project assignments, you can now directly invite users to projects and add them to groups.

Invite members to projects

To invite new users directly to projects without granting workspace-level access in the new experience:

1. On the Members tab, click + Invite members.
2. Enter the email addresses of the users you want to invite.
3. (Optional) Click Search groups and select groups to assign to members.
4. Click Search projects and select projects to assign to members.
5. In the Role in groups and projects dropdown, select a project-level role.
6. Click Invite.

Invite members to workspaces

The new workflow still allows you to invite users at the workspace level, granting them access to all projects:

1. On the Members tab, click + Invite members.
2. Enter the email addresses of the users you want to invite.
3. Check Workspace-wide role.
4. In the Role dropdown, select a workspace-level role.
5. Click Invite.

Manage members

The new experience adds more filters that allow you to search for members, including:

• Emails
• Group
• On project
• Organization roles

You can also change member roles or remove them from the workspace or projects on the Members tab.

Change member roles

To change a member's assigned role or remove a member:

1. Navigate to the Members tab under workspace settings.
2. Select Workspace or Project, depending on the member's access scope.
3. Use the Search members bar or manually find the member in the All Members list.
4. Click the member's Workspace Role or Project Role dropdown and select the new role.

• To remove a member, click the three-dot button, select Remove, and then click Confirm.

📘

Using the search bar

To properly search for a member:

1. Select either Workspace or Project before searching, as each member belongs to only one scope, and searches can only be performed within the selected scope.
2. Ignore the quick search options, as they are only relevant to labeling services customers.

Groups

The new experience introduces a Groups tab for creating and managing groups in one centralized location.

Create a new group

To create a new group:

1. On the Groups tab, click New Group.
2. Enter a group name.
3. Select a group color.
4. (Optional) Add a group description.
5. Under Assign Projects, use the Search projects bar to find and select projects to assign to the group.
6. Enter the email addresses of members to add to the group.
7. Click Confirm.

Manage groups

You can use the Groups tab to:

• Search for groups: Use the Filter groups search bar to find groups by entering a keyword. Groups with matching names or descriptions will appear in the results.
• Delete groups: Select one or more groups you want to delete. Then, click the # selected dropdown and select Delete groups.
• Manage group members: Select a group to add members, search for existing ones, and export member or group history.

Add members to an existing group

Adding a member to a group automatically adds them to all the projects assigned to the group as well. To add members to a group:

1. Navigate to the Groups tab under workspace settings and click the row of the group you want to add members to.
2. Click Add members.
3. Enter each member's email address, then click Submit when done.

Manage project access for groups

To add or remove projects accessible to a group:

1. Navigate to the Groups tab under workspace settings.
2. Use the Filter groups search bar or manually find the group.
3. Click the three-dot button and select Edit.
4. Under Assign Projects, use the Search projects bar to find and assign new projects to the group. Remove any unwanted projects.
5. Click Confirm.